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Archive Storage Systems
 Archiving
any type of ‘live’ or ‘dead’ document or media, can be a costly exercise
– Keep costs down by allowing SHELF SPACE to plan the most cost
effective archive shelving system within the space you have available –
A well planned and maintained archive shelving system enables fast and
efficient file retrieval – Mobile Shelving is being used more and more
in archive depositories / stores to maximise the capacity of existing
rooms – at SHELF SPACE, we have an archive .
We recognise
that as markets and legislation change, so do the demands this places on
any archive shelving system.
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Compliance with the new Freedom of Information Act and Data Protection
Act is now a legal requirement.
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Both Acts demand quick and easy location and retrieval of Information
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Full access rights came into force in January 2005.
 Similarly,
as our economy becomes increasingly reliant on the service sector,
volumes and methods of data storage increases. Records in the commercial
sector such as finance continue to grow quick, easy-to-use filing
systems help in the provision of rapid-response customer service.
Contact us now for solutions to a wide range of storage requirements,
including the storage of any of the following materials:
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Files and paper records
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Digital storage and media (tapes and films)
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Archive boxes and box files
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Maps and manuscripts
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Pictures
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Garment Hanging
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Museum Collections
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Medical records
Storage
and Exhibition of Archival Documents – BS 5454
What
is BS 5454?
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BS5454 Storage and exhibition of Archival Documents is an advisory
document only. This guide attempts to help archivists understand the key
points to consider when considering shelving (mobile or static shelving)
and storage requirements specifically within a BS5454 repository.
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It does not examine every issue covered in the standard and archivists
are recommended to contact the BSI direct if they wish to examine the
complete standard in more detail.
Why
use BS 5454?
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It will aid the conservation of your archive by making you aware of
potential hazards to which the collection can be exposed to.
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It has been proven that early and comprehensive planning of your
repository will ais success considered when building an archive to
BS5454 standards
General Shelving Recommendations for BS5454
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· Shelves should posses sufficient load bearing strength for items
to be stored.
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· The mass and distribution of the load should be considered when
designing the archive whether the
shelving is static or mobile.
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· Shelf materials should not emit harmful emissions
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· The shelving system should allow sufficient air circulation to
items being stored.
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· Shelves should be versatile and adjustable to allow for varying
sizes and items in collection.
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· There should be no sharp edges on the shelf.
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· The shelf clips should not obstruct the withdrawal of documents
or items stored.
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· Items should be stored inboard of the outer edge of the shelf or
upright.
Shelf Space offer a choice of shelving systems, each with particular
benefits, but all having the same attention to safety, quality in
manufacture, stability, load bearing, strength and versatility.
Please click on this link,
to view our Stormor shelving range which conforms to BS5454 standards
Mobile Shelving Recommendations
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A site visit from the manufacturer / Distributor is essential to assess
floor loading requirements and advise on the most suitable storage
system.
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The mobile system should be installed onto tracks which are levelled to
support the mobile bases.
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Minimum gap of 25mm between runs will help air circulation.
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Smooth movement of bases should ensure the items cannot slide or fall
off shelves
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To provide security for a closed mobile system, security locking can be
incorporated. This will prevent un-authorised movemnt and enhance user
safety.
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Operation of all mobile systems should be possible with one hand
operating a geared manual assisted drive system.
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The length of the mobile base will be limited by the imposed load of the
bases.
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Mobile systems with a height to depth ratio of between 5:1 and 7.5:1
should be fitted with anti-tip devices. Heights in excess of these
measures require bespoke design for stability purposes.
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All operators should be fully trained before use.
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The cladding of spines or rear of every 6th run of shelving would assist
in controlling the spread of fire.
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Gangways are recommended to be not less than 1100mm wide.
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Aisles should be not less than 750mm wide.
 By
using a Shelf Space shelving or space efficient
mobile system
- ergonomically designed and tailored to specific needs - documents,
publications, archives, manuscripts or digital data can be retrieved
quickly and easily and returned for safe keeping. Systems include
manually or electrically operated mobile shelving systems.
We are able to supply Archive Shelving for:
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· Archive Box Storage
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· Lateral Hanging Files
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· Foolscap
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· Medical Records
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· Files, Directories & books
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· Bulk Archives and Records
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· Video & Film Storage
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